Administrative Assistant

Job Detail

Egybell is hiring an Administrative Assistant for a PR agency located in Cairo.

Responsibilities:

Core person for managing office operations and standard of performance.
Handle accounting records and manage monthly requirements with external auditing office.
Update and maintain corporate database
Assist MD in daily activities and projects
Deal with third parties that includes; suppliers, production and designer…etc
Assist other departments in some operational / co-ordination activities as needed.
Monitor with media team different media outlets (newspapers, on lines and magazines) for coverage of client news and competitor development
Send daily clippings to clients and follow up on press
Manage media monitoring reports/sheets
Update and maintain media sheets and rates (newspapers, magazines, online and TV)
Distribute and monitor press releases to the media
Sending out communication for coverage
Assist in media database for online, printed and magazines
Handle monthly media and project reports
Coordination with PR executives
Prepare monthly project reports
Post content on our corporate website and social media planning
Coordinate with the team on specific tasks within PR assignments
Manage workflow within media operations as needed.

Requirements:

Bachelor’s Degree in Administration
4+ years’ experience in the same position is a must.
Proven communication and media skills
Willing to learn and an effective team player.
Can anticipate problems
Complete challenging projects and capable of meeting deadlines
Strong commitment and dedication to the agency’s success as well as personal career
Handle media relations activities.
Well equipped with social media tools and trends
Attention to detail and quality
Excel in Microsoft Suite, Internet and Computer skills.
Demonstrates potential to lead project and interact with client
Solve problems and take the lead in managing the office work
Understanding of media and how to exploit media, regional, TV and radio (plus)
Develop its Arabic/ translation skills.
Balance workload between office management and media to ensure that all work is accurate and completed within established deadlines
Continually communicate with media and account executives and third party suppliers.
Attend agency staff meetings and company events